Last Updated: 20 August 2025

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At Duncan Private, your privacy is of paramount importance. We are committed to protecting the personal information you provide to us and to maintaining the trust and confidence of our members, website visitors, and event participants. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our website, services, membership programs, and events. By using our website, registering as a member, or participating in our events, you consent to the practices described in this Policy.

 

1. Information We Collect

1.1 Personal Information:
When you register for membership, subscribe to communications, or engage with our services, we may collect personal details including but not limited to:

• Full name, title, and professional affiliations

• Email address and phone number

• Billing, payment, and invoicing information

• Event registration details and attendance records

• Preferences, interests, and feedback

1.2 Usage Information:
We may automatically collect information about your interactions with our website, including:

• IP address and device information

• Browser type and operating system

• Pages visited, time spent on the site, and navigation patterns

• Clicks, downloads, and interactions with digital content

1.3 Event and Membership Information:
Information related to your attendance, RSVPs, participation in workshops or experiences, dietary restrictions, and accommodation requests may be collected to enhance and personalize your experience.

1.4 Third-Party Information:
We may receive information about you from third-party partners, affiliates, or service providers in connection with your membership or events, subject to their privacy policies.

 

2. How We Use Your Information

We use your information for the following purposes:

• To provide, manage, and enhance our services, events, and website

• To administer membership accounts, verify eligibility, and process payments

• To communicate important updates, invitations, offers, or news relevant to members

• To personalize your experience on our website and at events

• To analyze website traffic, trends, and user behavior for improvement of our offerings

• To enforce our Terms & Conditions, protect the integrity of our community, and prevent misuse

• To comply with legal obligations and respond to lawful requests by authorities

 

3. Sharing and Disclosure of Information

3.1 Trusted Service Providers:
We may share your personal data with trusted third-party providers who assist with website operations, event management, payment processing, analytics, or communications. These providers are contractually obligated to protect your information and use it solely for the purposes we specify.

3.2 Legal Requirements:
We may disclose personal information if required to do so by law, court order, or governmental authority, or in the good-faith belief that such action is necessary to:

• Comply with legal obligations

• Protect and defend the rights, property, or safety of Duncan Privates, its members, or others

• Investigate potential fraud, illegal activities, or violations of our Terms & Conditions

3.3 Business Transfers:
In the event of a merger, acquisition, or sale of assets, personal information may be transferred to the new owner or successor entity as part of the transaction.

3.4 Marketing and Communications:
We may use your contact information to send you promotional materials, newsletters, or updates. You may opt out at any time using the unsubscribe link in emails or by contacting admin@duncanprivate.com 

 

4. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. When information is no longer required, we securely delete, anonymize, or aggregate it to prevent identification.

 

5. Security of Information

We implement industry-standard technical, administrative, and physical safeguards to protect your personal data from unauthorized access, disclosure, alteration, or destruction. These measures include encryption, secure servers, access controls, and regular monitoring.

Despite these safeguards, no method of transmission or storage over the internet is entirely secure. While we strive to protect your data, absolute security cannot be guaranteed.

 

6. Your Rights

You have the following rights regarding your personal data:

• Access & Correction: Request access to your data or correct any inaccuracies

• Data Portability: Receive a copy of your data in a structured, machine-readable format

• Deletion: Request the deletion of your personal information where legally permissible

• Objection & Restriction: Object to or restrict certain processing of your data

• Withdrawal of Consent: Withdraw consent for marketing communications at any time

• Complaints: Lodge a complaint with relevant data protection authorities if you believe your rights have been violated

All requests should be directed to admin@duncanprivate.com and will be addressed promptly in accordance with applicable law.

 

7. Cookies and Tracking Technologies

We may use cookies, web beacons, and other tracking technologies to improve website functionality, enhance user experience, analyze site traffic, and provide targeted content.

• First-Party Cookies: Required for essential site functionality and login sessions

• Analytics & Performance Cookies: To understand user interactions and improve services

• Third-Party Cookies: May be set by partners for advertising or analytics purposes

You may disable cookies via your browser settings; however, some features of the website may not function properly if cookies are disabled.

 

8. Third-Party Websites

Our website may include links to third-party websites or services for your convenience. We are not responsible for their privacy practices or content. We encourage you to review the privacy policies of any external sites you visit.

 

9. International Data Transfers

As a global membership platform, personal data may be transferred to and processed in countries outside your residence. Where transfers occur, we ensure appropriate safeguards are in place in accordance with applicable data protection laws.

 

10. Children’s Privacy

Duncan Privates is intended for adult users only. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have inadvertently collected such data, we will take steps to delete it promptly.

 

11. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or applicable law. Any updates will be posted on this page with the revised “Last Updated” date. Continued use of our website, services, or membership constitutes acceptance of any modifications.

 

12. Contact Information

For questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

Email:  admin@duncanprivate.com 

We are committed to responding to all inquiries with diligence and care, ensuring your privacy remains protected.